Bylaws
BYLAWS of C.A Farley Home and School Association, Inc.
ARTICLE I - NAME, DESCRIPTION & PURPOSE
Section 1: NAME - The name of the organization shall be C.A. Farley Home and School Association, Inc. (“The Association”). The Association is located at 119 Cottage Street, Hudson, MA 01749.
Section 2: DESCRIPTION - The Association is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.
Section 3: PURPOSE - The purpose of the Association is to enhance and support the educational experience at C.A. Farley Elementary School (“our school”), to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at our school through volunteer and financial support.
ARTICLE II - MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of our school students, plus all staff at our school. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III - OFFICERS
Section 1: EXECUTIVE BOARD - The Executive Board shall consist of the following officers: President, Vice President, Secretary, and Treasurer. Officer positions can be shared.
Section 2: TERM OF OFFICE - The term of office for all officers is one year, beginning immediately upon election, and ending upon officer election the following school year.
Section 3: QUALIFICATIONS - Any Association member in good standing may become an officer of the Association.
Section 4: DUTIES - Executive Board - Develop the Association’s annual budget, establish and oversee committees to conduct the work of the Association and establish fundraising programs.
President - Preside at General Association meetings and Executive Board meetings, serve as the official representative of the Association, prepare agendas for official Association meetings and retain all official records of the Association.
Vice President - Oversee the committee system of the Association, assist the President and chair meetings in the absence of the President.
Secretary - Record and distribute minutes of all Executive Board meetings and all General Association meetings, hold historical records for the Association.
Treasurer - Serve as custodian of the Association’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end-financial report, facilitate and annual audit, and hold all financial records.
Section 5: ASSOCIATION MEETINGS - The Association shall meet monthly during the school year, or at the discretion of the President.
Section 6: REMOVAL - An officer can be removed from office for failure to fulfill her/his duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY - If a vacancy occurs on the Executive Board, the President shall appoint an Association member to fill the vacancy, for the remainder of the officer’s term.
ARTICLE IV - MEETINGS
Section 1: GENERAL ASSOCIATION MEETINGS - General Assocaition meetings shall be held to conduct business of the Association. Meetings shall be held monthly during the school year or at the discretion of the Executive Board.
Section 2: VOTING - Each member in attendance at an Association meeting is eligible to vote, one vote per household. Absentee or proxy votes are not allowed.
ARTICLE V - FINANCIAL POLICIES
Section 1: FISCAL YEAR - The fiscal year of the Association begins in August 1 and ends July 31 of the following year.
Section 2: BANKING - All funds shall be kept in a checking account in the name of C.A. Farley Home and School Association Club Association, requiring one signature of the Executive Board and held at a local financial institution.
Section 3: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. the Association shall arrange an independent review of its financial records each year.
Section 4: ENDING BALANCE - The Association shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 5: CONTRACTS - Contract signing authority is limited to the President or the President’s designee.
ARTICLE VI - BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any Assocation member. Amendments presentedat an Association meeting shall be considered for voting at a subsequent meeting. ⅔ approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII - DISSOLUTION
In the event of dissolution of the Association, any funds remaining shall be donated to our school.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
The authority for this organization shall be “Robert’s Rules of Order Newly Revised”.
These bylaws were adopted on November 8, 2011
ARTICLE I - NAME, DESCRIPTION & PURPOSE
Section 1: NAME - The name of the organization shall be C.A. Farley Home and School Association, Inc. (“The Association”). The Association is located at 119 Cottage Street, Hudson, MA 01749.
Section 2: DESCRIPTION - The Association is a non-profit organization that exists for charitable, educational, and scientific purposes, including the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code.
Section 3: PURPOSE - The purpose of the Association is to enhance and support the educational experience at C.A. Farley Elementary School (“our school”), to develop a closer connection between school and home by encouraging parental involvement, and to improve the environment at our school through volunteer and financial support.
ARTICLE II - MEMBERSHIP
Section 1: Membership shall be automatically granted to all parents and guardians of our school students, plus all staff at our school. There are no membership dues. Members have voting privileges, one vote per household.
ARTICLE III - OFFICERS
Section 1: EXECUTIVE BOARD - The Executive Board shall consist of the following officers: President, Vice President, Secretary, and Treasurer. Officer positions can be shared.
Section 2: TERM OF OFFICE - The term of office for all officers is one year, beginning immediately upon election, and ending upon officer election the following school year.
Section 3: QUALIFICATIONS - Any Association member in good standing may become an officer of the Association.
Section 4: DUTIES - Executive Board - Develop the Association’s annual budget, establish and oversee committees to conduct the work of the Association and establish fundraising programs.
President - Preside at General Association meetings and Executive Board meetings, serve as the official representative of the Association, prepare agendas for official Association meetings and retain all official records of the Association.
Vice President - Oversee the committee system of the Association, assist the President and chair meetings in the absence of the President.
Secretary - Record and distribute minutes of all Executive Board meetings and all General Association meetings, hold historical records for the Association.
Treasurer - Serve as custodian of the Association’s finances, collect revenue, pay authorized expenses, report financial activity every month, prepare year-end-financial report, facilitate and annual audit, and hold all financial records.
Section 5: ASSOCIATION MEETINGS - The Association shall meet monthly during the school year, or at the discretion of the President.
Section 6: REMOVAL - An officer can be removed from office for failure to fulfill her/his duties, after reasonable notice, by a majority vote of the Executive Board.
Section 7: VACANCY - If a vacancy occurs on the Executive Board, the President shall appoint an Association member to fill the vacancy, for the remainder of the officer’s term.
ARTICLE IV - MEETINGS
Section 1: GENERAL ASSOCIATION MEETINGS - General Assocaition meetings shall be held to conduct business of the Association. Meetings shall be held monthly during the school year or at the discretion of the Executive Board.
Section 2: VOTING - Each member in attendance at an Association meeting is eligible to vote, one vote per household. Absentee or proxy votes are not allowed.
ARTICLE V - FINANCIAL POLICIES
Section 1: FISCAL YEAR - The fiscal year of the Association begins in August 1 and ends July 31 of the following year.
Section 2: BANKING - All funds shall be kept in a checking account in the name of C.A. Farley Home and School Association Club Association, requiring one signature of the Executive Board and held at a local financial institution.
Section 3: REPORTING - All financial activity shall be recorded in a manual or computer-based accounting system. The Treasurer shall reconcile the account(s) monthly and report all financial activity monthly. the Association shall arrange an independent review of its financial records each year.
Section 4: ENDING BALANCE - The Association shall leave a minimum of $2,000.00 in the treasury at the end of each fiscal year.
Section 5: CONTRACTS - Contract signing authority is limited to the President or the President’s designee.
ARTICLE VI - BYLAW AMENDMENTS
Amendments to the bylaws may be proposed by any Assocation member. Amendments presentedat an Association meeting shall be considered for voting at a subsequent meeting. ⅔ approval of all members present and voting is required to adopt an amendment to the Bylaws.
ARTICLE VII - DISSOLUTION
In the event of dissolution of the Association, any funds remaining shall be donated to our school.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
The authority for this organization shall be “Robert’s Rules of Order Newly Revised”.
These bylaws were adopted on November 8, 2011